When I create an invoice i put it as an RP and then once paid a deposit but shows twice in sales how can i change that it only records once in sales?
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Admin
AgExpert Support
Feb 18, 2026
What’s Causing the Double Entry?
When you create an invoice and post it as an RP (Receivable Payment), AgExpert Accounting records the sale at that point.
If you then record a deposit for the same payment, and select a sales account again, you’re effectively recording the sale a second time.
How to Correctly Record Sales from Invoices
Step 1: Create the Invoice (RP)
When you create the invoice and post it as an RP, AgExpert automatically records the sale in your sales account.
This entry also creates a receivable (money owed to you).
Step 2: Record the Deposit (Payment Received)
When the customer pays, record the deposit as a payment against the receivable—not as a new sale.
In the deposit transaction, select the customer and apply the payment to the outstanding invoice (receivable).
Do not select a sales account for the deposit. The deposit should only clear the receivable, not create a new sales entry.
Best Practice:
Always ensure that the deposit is linked to the receivable (invoice) and not to a sales account. This way, sales are only recorded once—when the invoice is created.
What’s Causing the Double Entry?
When you create an invoice and post it as an RP (Receivable Payment), AgExpert Accounting records the sale at that point.
If you then record a deposit for the same payment, and select a sales account again, you’re effectively recording the sale a second time.
How to Correctly Record Sales from Invoices
Step 1: Create the Invoice (RP)
When you create the invoice and post it as an RP, AgExpert automatically records the sale in your sales account.
This entry also creates a receivable (money owed to you).
Step 2: Record the Deposit (Payment Received)
When the customer pays, record the deposit as a payment against the receivable—not as a new sale.
In the deposit transaction, select the customer and apply the payment to the outstanding invoice (receivable).
Do not select a sales account for the deposit. The deposit should only clear the receivable, not create a new sales entry.
Best Practice:
Always ensure that the deposit is linked to the receivable (invoice) and not to a sales account. This way, sales are only recorded once—when the invoice is created.
Here is a link with more details: https://community.fccsoftware.ca/transactions-aa/transactions-examples/working-with-receivables.html